# Poolean > Poolean is pool management software for commercial pool operators. It keeps water tests, staffing, closures, site visits, maintenance, and team tasks in one place for each pool, and builds daily or monthly logs from them. Poolean is for commercial pool teams. Lifeguards record readings and photos from a phone. Supervisors and regional managers review the same records. Short version: https://poolean.com/llms.txt ## What it is - Poolean is pool management software for commercial pool operators. - It keeps a daily record for each pool: water readings and test photos, staffing, closures, site visits, maintenance, and team tasks. - It builds daily or monthly logs. You can print a log, save it as a PDF, or download a CSV. - Saved equipment details work without a signal. Notes, readings, and photos entered without a signal upload when the connection returns. ## Who uses it ### Lifeguards Clock in, see your tasks, and log tests from your phone. Clock in and view your shift’s tasks. Record water tests with photos, log skimmer checks, and enter patron counts from your phone. ### Supervisors Check readings, record visits, and follow repairs. Review flagged readings and guard photos, record site visits, and check attendance. Follow repairs and scheduled maintenance across the pools assigned to you. ### Regional managers See staffing and open issues, and assign tasks. Review staffing, closures, and open issues across the operation. Assign tasks to supervisors, check their progress, and export logs for operators or clients. ### Property managers and boards See a read-only view of the pools you own. Get a read-only view of the pools you own: today’s status, logs, closures, and inspection readiness, without calling the operator. ## Features (current) ### Staffing See who is working at each pool. View shifts, clock-ins, and callouts to check who’s working at each pool. Staff can submit coverage requests, and managers can review those requests and record approvals in Poolean. ### Water and safety Record water tests and track pool closures. Record water readings, test photos, and patron counts, then review flagged results with the original records. Track pool closures and the reopening steps your team has recorded. ### Maintenance Track repairs, scheduled work, and parts requests. Review scheduled work and repair orders, including what’s overdue or coming up at each pool. Track chemical and parts requests alongside records for season opening and winterization. ### Supervision Log site visits and review guard photos and concerns. Record site visits and review guard photos and safety concerns on each pool record. Keep staff evaluations and feedback on the guard’s record. ### Team communication Send announcements and assign tasks, then check progress. Share announcements and check which staff have acknowledged them. Assign tasks and review their progress, including whether they’ve been acknowledged or completed, so managers can see what still needs attention. ### Reporting Build daily or monthly logs you can print or download. Review each pool’s history and build daily or monthly logs from staffing, readings, visits, closures, and reports. Print a log, save it as a PDF, or download a CSV. ### QR and NFC lookup Scan a code or tap a tag to open an equipment record. Scan a QR code or tap an NFC tag to open the equipment record. If the QR code is hard to scan, tap the NFC tag instead. ### Equipment details on your phone Equipment info and checklists are saved to your phone. Equipment details, checklists, and history for your assigned pools are saved on your phone. Saved records refresh automatically when you’re connected, so you can use them without a signal. ### Save work without a signal Notes and photos save on your phone and upload later. Notes, readings, and photos stay on your phone with their original entry times. They upload automatically when your connection returns, with pending uploads clearly marked. ## Forecasts and alerts ### A water model for each pool Estimates chlorine loss and daily water loss for each pool. Poolean models each pool’s water from its size, sun, temperature, and swimmer count. It estimates how fast chlorine burns off and how much water the pool loses each day, and flags a possible leak when the loss is higher than the weather explains. ### Out-of-range alerts Warns you early when a reading is heading out of range. Get a heads-up before a reading goes out of range, like chlorine expected to drop below your minimum in the next few hours, along with the suggested fix. ### Chemical reorder forecast Predicts when to order more chlorine and acid. See when each site will run low on chlorine and acid, and when to place the next order so no pool runs out. ### Swimmer and staffing forecast Predicts hourly swimmers, so you know how many guards each pool needs. Hourly swimmer forecasts for each pool use the weather, heat waves, holidays, and past attendance, so you know how many guards each site needs. ### Inspection risk Flags pools that need attention before a health inspection. Poolean checks your logs against past health inspection results and flags the sites that need attention before an inspector arrives, with the reasons. ### Benchmarks Compares each pool with similar pools to spot high costs. Compare a pool with similar pools on chemical use, water loss, closures, and staffing gaps, and see which sites cost more than they should. ### A 3D twin of every pool Make a 3D model of a pool with your iPhone. Scan a pool with an iPhone and get a 3D model of the site. Place guard chairs and see sight lines, blind spots, and sun glare at any time of day. Run swimmer traffic through the model to test chair and rotation changes, and train new guards on their zones and rescue drills before their first shift. ## Pricing - Pricing depends on how many pools you run. - We give you a quote on a 30-minute call. ## Questions and answers ### What is Poolean? Poolean is pool management software for commercial pool operators. It keeps water tests, staffing, closures, and site visits in one place for each pool. Your team records readings, photos, visits, and repairs from a phone. ### Who is it for? Poolean is for commercial pool teams. Lifeguards, supervisors, and regional managers use it for daily work. Property managers and boards can get a read-only view of the pools they own. ### What does a lifeguard do in Poolean? Lifeguards clock in and view their shift’s tasks. They record water tests with photos, log skimmer checks, and enter patron counts from their phone. ### What do supervisors and regional managers see? Supervisors review flagged readings and guard photos, record site visits, and check attendance. Regional managers see staffing, closures, and open issues across the operation. They can assign tasks to supervisors and export logs for operators or clients. ### Does it work without a signal? Yes. Equipment details, checklists, and history for your assigned pools are saved on your phone, so you can use them without a signal. Notes, readings, and photos you enter without a signal upload automatically when your connection returns. Pending uploads are clearly marked. ### Can I switch from my current system? Send us an export from your current system. We’ll review it with you and help import your pool, equipment, and maintenance records into Poolean. We’ll confirm what can be transferred before you switch. ### How much does it cost? Pricing depends on how many pools you run. We give you a quote on a 30-minute call. ### How do I get a demo? Book a 30-minute call with the contact form at https://poolean.com/#contact, or email hello@poolean.com. On the call, we’ll show you the app, discuss switching from your current system, and give you a quote. ## Contact and demo - Book a 30-minute call: https://poolean.com/#contact - Email: hello@poolean.com - On the call, we show you the app, discuss switching from your current system, and give you a quote. - Switching: send an export from your current system. We review it with you, help import your pool, equipment, and maintenance records, and confirm what can be transferred before you switch. ## Pages - Home: https://poolean.com/ - Water testing and chemical logs: https://poolean.com/water-testing/ - Lifeguard scheduling and staffing: https://poolean.com/staffing/ - Maintenance and repairs: https://poolean.com/maintenance/ - Supervision and site visits: https://poolean.com/oversight/ - Compare pool software: https://poolean.com/compare/ ## Compare pool software Pages that compare Poolean with other pool software, written from each vendor's own public pages. Last checked 29 Oct 2026. "Not seen" means we did not see it on the pages we read, not that the product lacks it. ### Pool management software for commercial operators: how the options differ URL: https://poolean.com/compare/ Pool software falls into three groups. Route and service tools (Skimmer, Pool Brain, ServiceTitan, PoolTrackr) are written for companies that send technicians to customers' pools: routes, quotes, invoices and customer reports. Aquatics staff and record tools (DigiQuatics, HydroApps) are written for facilities: staff schedules, certifications, checklists and water test logs. Poolean is written for commercial pool operators: one record for each pool with water tests and photos, closures, staffing, site visits and maintenance, reviewed by supervisors and regional managers. Poolean does not do routes or customer invoicing. Pricing depends on how many pools you run; we give you a quote on a 30-minute call. ### Poolean vs DigiQuatics URL: https://poolean.com/compare/poolean-vs-digiquatics DigiQuatics lists scheduling, a time clock, chemical records, certification and in-service tracking, lessons and member management for aquatics operations. Poolean keeps water tests with photos, closures and reopening steps, site visits, maintenance and staffing on one record for each pool, works without a signal, and gives property managers and boards a read-only view. Poolean's feature pages do not list lessons or certification tracking. ### Poolean vs HydroApps URL: https://poolean.com/compare/poolean-vs-hydroapps HydroApps sells Facility Manager, Staff Manager, Schedule Manager, Compliance Manager, Equipment Manager and Pool Test, as a suite or one at a time. Poolean keeps the daily record of each pool in one place instead, with test photos, closures, site visits and a Needs Attention list across pools. Poolean's feature pages do not list a compliance self-assessment or certification tracking. ### Poolean vs Skimmer URL: https://poolean.com/compare/poolean-vs-skimmer Skimmer is written for pool service companies: routes, scheduling, invoicing and customer reports. Poolean is written for commercial operators with staff on site: lifeguard shifts and coverage requests, water test logs with photos, closures, supervisor visits and inspection prep. Poolean's feature list has no route optimization and no customer invoicing. ## Poolean Blog (full summaries) Guides for commercial pool operators. Each entry: title, URL, summary, and the post's short version. ### Cloudy Commercial Pool Water: What Should You Check? URL: https://poolean.com/blog/cloudy-commercial-pool-water Topic: Water chemistry Check if you can see the main drain, test chlorine and pH, check the filter pump, and know when the MAHC says to close a cloudy pool. - Check the drain or reference tile first, from up to 30 feet away on the deck. - Under the 2024 MAHC, a bottom you cannot see means close the pool. - Test chlorine and pH, and confirm the pump and filter are running. - Trained staff handle treatment and equipment. - Record the checks and who approved reopening. ### Commercial Pool Chlorine Range: What Should You Use? URL: https://poolean.com/blog/commercial-pool-chlorine-range Topic: Water chemistry The CDC model code's free chlorine minimums, the label and closure limits above them, and how to write a chlorine range sheet for each pool. - 2024 MAHC free chlorine floors: 1.0 ppm, 2.0 ppm with stabilizer, 3.0 ppm in spas. - The ceiling comes from the product label; above 10 ppm with swimmers in, the MAHC says close. - Keep pH between 7.0 and 7.8 and cyanuric acid at or below 90 ppm under the MAHC. - Your state or county code wins, so write its numbers and sections on each pool's sheet. ### Commercial Pool pH Range: How to Set Your Site's Limits URL: https://poolean.com/blog/commercial-pool-ph-range Topic: Water chemistry The pH range in CDC's model pool code, the pH levels it treats as closure triggers, and how to record pH and follow up at your own site. - CDC guidance and the MAHC both give pH 7.0 to 7.8. - The MAHC treats pH below 6.5 or above 8.0 as a reason to close. - Under the MAHC, test before opening, then every 2 or 4 hours depending on the feed system. - Record pH next to free chlorine from the same test. - Only trained staff adjust chemicals, following the label. ### High Combined Chlorine in a Commercial Pool: What It Means URL: https://poolean.com/blog/combined-chlorine-commercial-pool Topic: Water chemistry Learn what combined chlorine is, how to calculate it, the 0.4 ppm action level in CDC guidance, and what to record and who to call. - Combined chlorine = total chlorine − free chlorine, from the same test round. - CDC's MAHC says to act above 0.4 ppm. - Record both readings, the result, pH and any complaints, and tell the trained operator. - Only trained staff should treat the water; follow the label and health department. - Indoors, fresh air moving across the water and out of the building matters. ### How Often Should Commercial Pool Water Be Tested? URL: https://poolean.com/blog/how-often-test-commercial-pool-water Topic: Water chemistry See the CDC's pool testing intervals (before opening, every 2 or 4 hours, weekly, monthly) and build a schedule that fits your local code. - Under the CDC's model code, test free chlorine, combined chlorine and pH before opening every day. - Then test free chlorine and pH every 2 hours (manual feed) or every 4 hours (automatic feed) while open. - Test alkalinity weekly and calcium hardness monthly, plus the other items in the table. - Assign each test to a person and record real times and results. ### Pool Chemical Usage Forecasting: How to Estimate Use URL: https://poolean.com/blog/pool-chemical-usage-forecasting Topic: Water chemistry Estimate each pool's chemical use from your records, work out days of supply, and set an order date without guessing at doses. - Track each product at each pool on its own log. - Daily use = amount used ÷ operating days. - Days of supply = usable stock ÷ daily use. Compare with delivery time. - Do not buy more than you can store under CDC guidance and local fire codes. - Treatment still follows test results, training and the product label. ### Pool Chlorine Dropping: What to Do Before It Gets Too Low URL: https://poolean.com/blog/pool-out-of-range-alerts Topic: Water chemistry Learn what an early chlorine warning means, how to check current water conditions, and what to record when staff respond. - An alert is an estimate; a test is a measurement. Test when an alert appears. - Below the minimum means close per your procedure, not wait for the next alert. - The MAHC minimum is 1.0 ppm free chlorine (2.0 with cyanuric acid, 3.0 for spas), unless your local code says otherwise. - Doses come from the trained operator and the product label. - Record the alert, the test, the action and the retest. ### How Many Lifeguards Does a Pool Need? URL: https://poolean.com/blog/how-many-lifeguards-needed Topic: Lifeguards and staffing How CDC's model pool code sets lifeguard numbers by zones, rotations and supervisors, plus a worked example to check against your local code. - No single national ratio: the MAHC counts zones. - MAHC zones: the guard sees the whole zone and reaches any point within 20 seconds. - Under the MAHC, a one-zone pool needs at least 2 qualified lifeguards present. - No guard watches more than 60 minutes in a row; covering breaks often takes one extra guard. - If the plan cannot be covered, the MAHC says close. ### Lifeguard Call Out Procedure: What Should You Do? URL: https://poolean.com/blog/lifeguard-call-out-procedure Topic: Lifeguards and staffing Set a clear lifeguard call-out process for manager notification, qualified replacements, coverage checks, and unresolved shifts. - Give staff a clear contact route and backup contact. - Check every assignment affected by the absence. - Approve a replacement only after the required checks. - Follow site procedures if coverage remains unresolved. - Update the schedule and confirm who actually arrives. ### Lifeguard Certification Tracking Spreadsheet: What to Include URL: https://poolean.com/blog/track-lifeguard-certifications Topic: Lifeguards and staffing Build a lifeguard certification tracking spreadsheet with verified records, expiry dates, renewal steps, and clear manager checks. - One row per certificate, with exact course name, dates and depth limits. - Verify each one through the issuing body's lookup. - Track CPR/AED on its own; the MAHC caps it at 1 year. - Book renewals early: the Red Cross recertification window closes 30 days after expiry. - Check the sheet before approving any shift or swap. ### Lifeguard Chair Placement: Blind Spots and 3D Pool Models URL: https://poolean.com/blog/lifeguard-chair-placement-3d-pool-model Topic: Lifeguards and staffing How to check lifeguard chair positions for full zone views, 20-second reach and glare, and how a 3D pool model helps you prepare. - A chair should let the guard see the whole zone and reach its far edge fast. The CDC's model code uses 20 seconds. - Check glare from each chair through all open hours, and use polarized sunglasses when glare hides the bottom. - Test each chair with your guards, for each pool setup, and write down what you found. - Use a 3D model to plan the check, not to replace it. ### Lifeguard Staffing Forecast: Weather and Pool Crowds URL: https://poolean.com/blog/lifeguard-staffing-forecast-weather Topic: Lifeguards and staffing Use weather, holidays and past counts to estimate hourly crowds, then staff every zone with rotations, breaks and backup. - Estimate each hour from past counts on similar days, and keep the range. - Under the 2024 MAHC, zones set the minimum, and no guard watches more than 60 minutes in a row. - Add a rotating guard so zones stay covered during changes. - A storm forecast does not remove the staff you need to clear and reopen. ### Weekly Lifeguard Schedule Template: How to Build One URL: https://poolean.com/blog/lifeguard-schedule-template Topic: Lifeguards and staffing Build a weekly lifeguard schedule around pool hours, staff qualifications, breaks, coverage needs, and approved changes. - Set coverage needs before assigning names. - Check availability and qualifications for each role. - Show real cover for breaks and shift changes. - Keep open assignments visible until they are resolved. - Record approvals and tell staff about changes. ### Commercial Pool Opening Checklist for the Season URL: https://poolean.com/blog/commercial-pool-season-opening-checklist Topic: Pool operations A seasonal pool opening checklist: health department approval, equipment, test kits, chemicals, staff papers, first water tests and records. - Ask your health department what approval you need. Under the MAHC, the pool opens only after an approved inspection or the authority's OK. - Carry unfinished repairs from last season and ask for proof of work. - Check test reagent dates, chemical storage, SDSs and staff certificates. - On day one, test free chlorine, combined chlorine and pH before opening and compare with your local limits. ### Daily Commercial Pool Opening Checklist URL: https://poolean.com/blog/daily-pool-opening-checklist Topic: Pool operations A daily commercial pool opening checklist: staff, before-opening water tests, the site walk, and when the pool must stay closed. - Build your checklist from your facility plan and health code. - Review old concerns and closure status before starting new checks. - Confirm actual staff coverage and record current water tests. - Keep the pool closed for any imminent health hazard, and record who decided. ### Pool Reopening Checklist: What to Check After a Closure URL: https://poolean.com/blog/pool-reopening-checklist Topic: Pool operations What to check before reopening a pool after a closure for poop, lightning, chemistry or equipment, and what to record. - Start with the closure reason and your local code. - Match the steps to the reason: lightning, poop, chemistry or equipment each differ. - Under the MAHC, the operator checks that the pool meets all code criteria before reopening. - Write real results, water readings at reopening and who approved. - Tell staff before swimmers return. ### Pool Supervisor Site Visit Checklist URL: https://poolean.com/blog/pool-supervisor-site-visit-checklist Topic: Pool operations Learn what to review during a pool supervisor visit and how to record concerns, staff feedback, and follow-up work. - Read earlier notes and unresolved work before arriving. - Compare scheduled staffing with the staff present. - Review water records and the follow-up behind them. - Give each concern a named owner and a next check. ### Build a Commercial Pool Preventive Maintenance Schedule URL: https://poolean.com/blog/commercial-pool-preventive-maintenance Topic: Maintenance Build a pool maintenance schedule from equipment manuals, the CDC's model code, local rules, service history, and clear task owners. - Start with the manual for your exact equipment. - Build an equipment list with model, maker, vendor, and service dates. - Use the CDC's model code as an outline. - Assign each task to someone with the right training. - Keep records of finished and unfinished work, for at least as long as your code requires. ### Pool Leak vs Evaporation: How Can You Tell? URL: https://poolean.com/blog/pool-water-loss-leak-detection Topic: Maintenance How EPA's bucket test compares evaporation with a leak, what to record, warning signs of a leak, and when to call a leak professional. - EPA's bucket test compares a pool's drop with a bucket's drop over 24 hours. - A bigger pool drop may mean a leak; it does not show where. - Watch for wet spots and air bubbles in the return line or pump strainer. - Record levels, weather, water added and recent work together. - Let a trained professional plan the test and find the leak. ### How to Write a Pool Lightning Closure Policy URL: https://poolean.com/blog/pool-lightning-closure-policy Topic: Safety Use National Weather Service guidance and the CDC's model code to plan pool storm closures, shelter, staff roles, records, and reopening. - Close outdoor water at the first thunder or lightning; do not wait for rain. - Send people to a building with plumbing and electricity, or a closed metal-topped vehicle. - Wait at least 30 minutes after the last thunder; new thunder restarts the wait. - Name who calls the closure, who checks the site, and who may reopen. - Record the times, the reason and who decided, and keep storm closures separate from water problems. ### What Goes in a Pool Fecal Incident Response Log? URL: https://poolean.com/blog/pool-fecal-incident-response-records Topic: Safety A field-by-field fecal incident log based on CDC's Water Contamination Response Log, plus what to record before a pool reopens. - Close the pool, and any pool on the same filter system, and start the plan before paperwork. - Record formed or diarrhea, free chlorine and pH at the time, and the closure time. - Reopen only when the full process is done and readings meet your local rules. ### Commercial Pool Water Test Log Template: What to Include URL: https://poolean.com/blog/pool-water-test-log-template Topic: Records and logs A ready-to-copy pool water test log template with the fields the CDC model code lists, plus rules for test times, blanks and corrections. - Log pool, date, test time, tester, each reading and any action. - Under the 2024 MAHC, test before opening, then every 2 or 4 hours. - Keep records at least 3 years under the MAHC, or longer if your local rule says so. - Label blanks and keep first entries visible when correcting. ### How to Prepare Pool Records for a Health Inspection URL: https://poolean.com/blog/pool-health-inspection-preparation Topic: Records and logs A records checklist for pool health inspections, built from the CDC model code: permits, water logs, certificates, incident logs and earlier findings. - Get the current checklist and code from your health department. - Use the MAHC record list as a starting point, then add local rules. - The MAHC says keep records at least 3 years; your area may differ. - Never fill gaps from memory; explain them. - Walk the pool against the MAHC closure list before the visit. ### NYC Pool Inspection Data: How Often Violations Were Found URL: https://poolean.com/blog/nyc-pool-inspection-data Topic: Records and logs See how often NYC routine pool inspections recorded violations, how indoor and outdoor results differed, and what the counts cannot tell us. - Count inspections separately from permits when reviewing your logs. - Show missing entries clearly instead of treating them as good results. - Use patterns to choose what to review, not to claim a cause. - Connect findings to actions and checked follow-up in your own records. ### Paper vs. Digital Pool Logs: What Should You Compare? URL: https://poolean.com/blog/paper-vs-digital-pool-logs Topic: Records and logs Compare paper and digital pool logs on required fields, corrections, access, work without a signal, retention and exports, with a test you can run. - Ask your health department which formats and correction methods it accepts. - List the required fields first. The MAHC list includes pH, disinfectant, combined chlorine, pressures, backwash times and attendance. - Under the MAHC, keep records at least 3 years, longer if your local rule says so. - Run the same five-step record test on paper and on software, and time step 4: that is where paper falls behind. ### Which Pools Need Attention Before a Health Inspection? URL: https://poolean.com/blog/pool-health-inspection-risk Topic: Records and logs Rank your pools before inspections using CDC's model inspection form: current hazards, record gaps, past findings and open repairs. - Use the inspection form from each pool's own health department. - CDC's model form scores records too, including proof that problems got prompt action. - Rank pools: current hazards, missing records, past findings, open repairs. - Never invent a missed reading; record the gap. - Treat flags as a reason to check, not a guarantee. ### How to Choose Pool Management Software: A Demo Checklist URL: https://poolean.com/blog/choose-pool-management-software Topic: Running a pool company Compare pool software through practical questions about water records, staffing, maintenance, access, offline work, exports, and pricing. - Test real tasks using clearly labeled practice records. - Check access, corrections, and the exact offline workflow. - Review sample exports and the plan for keeping older records. - See each feature you need work in the demo, and get clear written pricing terms. ### How to Compare Pool Operating Costs Across Your Sites URL: https://poolean.com/blog/compare-pool-operating-costs Topic: Running a pool company Compare similar pools using clear records for chemical use, water loss, closures, staffing gaps, and costs over matching periods. - Compare similar sites over matching periods. - Keep spending, amounts used, and stock changes separate. - Show the math and use your own records for each calculation. - Check the reason behind a difference before acting on it. - Keep required treatment and staffing at the center of any cost review. ### How to Manage Multiple Pool Sites Each Morning URL: https://poolean.com/blog/manage-multiple-pool-sites Topic: Running a pool company A morning review for pool companies: what each site reports, which problems come first, and a template to track who owns each follow-up. - Get the same short report from every site before opening. - Handle hazards first, then missing information, then routine follow-up. - Check staffing pool by pool, not as a company total. - Give every open item an owner, a definition of done and a report-back time. - Check each pool against its own limits and checklist. ### Pool Management Software Comparison: What Each Tool Does URL: https://poolean.com/blog/pool-management-software-compared Topic: Running a pool company Compare spreadsheets, DigiQuatics, HydroApps, scheduling software, and Poolean on the jobs a commercial pool team does every day. - Most tools cover one part of pool work; Poolean keeps the whole day on one record for each pool. - Paper and spreadsheets are cheap to start but put the checking work on supervisors. - Ask every vendor to show offline entry, test photos, closures, and owner views live. - Ask how long records stay available and how you get them out. ### When to Reorder Pool Chemicals: Chlorine and Acid URL: https://poolean.com/blog/pool-chemical-reorder-planning Topic: Running a pool company Use stock counts, daily use, delivery times, and a supply buffer to decide when each pool needs its next chemical order. - Count usable stock apart from stock still on order. - Reorder point = daily use × (delivery days + buffer days), per product, per pool. - Order today when stock reaches the reorder point. - Let safe storage and your local fire code cap how much you buy. - Keep buying math separate from dosing the pool. ### How Does Poolean Work Without a Signal? URL: https://poolean.com/blog/use-poolean-without-a-signal Topic: Using Poolean Learn which records stay on your phone, how offline entries keep their times, and what to check when uploads resume. - Saved equipment details, checklists and history work without a signal. - New notes, readings and photos keep their original entry times. - Pending uploads wait until the connection returns. - Use a working contact method for urgent concerns. - Check uploads before handing off work or exporting logs. ### How to Import Pool Records Into Poolean: What to Prepare URL: https://poolean.com/blog/switch-pool-records-to-poolean Topic: Using Poolean Learn how to prepare an export, review pool and equipment records, and confirm what can transfer before you switch. - Export your records and keep an unchanged copy of the originals. - Fill in a short inventory: record type, source, period, file and questions. - In the review, confirm what can transfer and where the rest will stay. - Spot-check imported records against the originals before you rely on them. - Keep old records for as long as your local code requires; the MAHC says at least 3 years. ### How to Log Pool Water Tests in Poolean URL: https://poolean.com/blog/log-water-tests-in-poolean Topic: Using Poolean Record water readings and test photos from a phone, review flagged results, use early alerts, and match your logging to public testing guidance. - The MAHC 2024 schedule is a solid baseline for which tests are due and when. - Record the measured number and a clear photo of the test. - Review flags against the original record, and retest as a new entry. - Alerts are estimates; keep doing the required tests. - Never fill a gap with a guessed number. ### How to Record Site Visits and Follow Tasks in Poolean URL: https://poolean.com/blog/site-visits-and-tasks-in-poolean Topic: Using Poolean Learn how pool visit records, guard photos, assigned tasks, and progress reviews support a clear supervisor handoff. - Review earlier concerns before visiting a pool. - Record what you observed without guessing at the cause. - Give follow-up tasks a clear person and purpose. - Keep acknowledgement separate from completion. - Have someone other than the owner check finished work. ### Poolean Equipment QR Code and NFC Lookup: How It Works URL: https://poolean.com/blog/equipment-qr-nfc-lookup-in-poolean Topic: Using Poolean How QR codes and NFC tags open equipment records, what works without a signal, and a tagging checklist based on CDC daily checks. - Scan the QR code, or tap the NFC tag if the code will not scan. - Check the record matches the item before you use it. - Tag the items on your daily pre-opening inspection first. - Saved equipment details and checklists work without a signal. - Only trained, allowed staff service equipment. ### Poolean Property Manager Read-Only Pool View: What Can You See? URL: https://poolean.com/blog/property-manager-view-in-poolean Topic: Using Poolean What property managers and boards see in the read-only pool view, how to read logs and closures, and which questions to ask the operator. - The view shows status, logs, closures and inspection readiness for the pools you own. - Read-only: you review records, the operator keeps them. - Check dates and gaps; a blank is a question, not a pass. - For a closure, ask the reason, the open checks and who updates you next. - Before a board meeting, ask about closures, inspection items, missing logs and open repairs. ### Breakpoint Chlorination Math for Commercial Pools URL: https://poolean.com/blog/breakpoint-chlorination-math-commercial-pools Topic: For operators Size a breakpoint dose from the MAHC 10x rule, pool volume and product strength, and learn when water exchange or the air plan is the better fix. - Breakpoint dose is about 10 times combined chlorine in ppm (MAHC Annex); CDC's wording targets a free chlorine level of 10 times combined chlorine. Write down which one your SOP uses. - Pounds = ppm x (gallons / 1,000,000) x 8.34, divided by the label's available chlorine fraction. - Stabilized shock products add CYA: about 0.61 ppm per ppm of chlorine for trichlor and 0.91 for dichlor. - Shock after close, stay under the label maximum, and never run over 10 ppm with bathers in. - Repeat high readings are a source problem: bather load, ventilation, fill water. Dose math will not fix them. ### CYA to Free Chlorine Ratio: Working the 45:1 Math URL: https://poolean.com/blog/cya-free-chlorine-ratio-45-to-1-math Topic: For operators Run the MAHC 45:1 CYA to free chlorine ratio as a daily number, see how trichlor feeds drift toward it, and work the drain-and-refill fraction. - Ratio = CYA / free chlorine. Above 45:1 is an imminent health hazard in the MAHC. Required free chlorine = CYA / 45. - At 90 ppm CYA and 2.0 ppm free chlorine, the cap, the floor and the ratio line all meet. - The ratio only bites on its own above 90 ppm CYA; at or below 90, the 2.0 ppm floor decides. - Replace 1 - (target / current) of the water to cut CYA, and check it against MAHC Table 6.5.3.2.1. - Trichlor adds about 0.61 ppm CYA per ppm of chlorine, so test erosion-feed pools weekly. ### Chemical Feeder Interlock: Monthly Challenge Test and Records URL: https://poolean.com/blog/chemical-feeder-interlock-monthly-challenge-test Topic: For operators How to run and log the MAHC monthly chemical feeder interlock challenge test, what to do on a fail, and a 30-pool calendar that catches missed tests. - Test the feeder interlock monthly unless the manufacturer says otherwise: flow off to the feeder, confirm shutoff, restart immediately. - Keep bathers out during the test and for 5 minutes after restart; follow the label, SDS, your training and your health department. - Log the date (6.4.1.6 item 7) and any malfunction (item 6). - A missing, non-working, disabled or bypassed interlock is an imminent health hazard that requires closing. - Write down your missed-test rule and check dates across all pools every month. ### Hyperchlorination Math: CT Values and the CYA Drain Table URL: https://poolean.com/blog/hyperchlorination-ct-math-cya-drain-table Topic: For operators How to get hyperchlorination hold times from the MAHC CT value, when CYA forces a drain, and how to pick 20, 30 or 40 ppm to reopen on time. - Without CYA, hours = 15,300 ÷ (ppm × 60). That gives 12.75 hours at 20 ppm, 8.5 at 30 and about 6.4 at 40, counted from the moment the whole pool is at target. - With CYA, use only the table levels: 28, 18 or 8.5 hours at 15 ppm CYA or less. Above 15, drain and refill first, use secondary treatment, or drain completely. - A bigger drain barely shortens the hold. Concentration is the lever, so know each pool's 40 ppm dose and where to buy it overnight. - Record CYA and residual at the incident and at reopening. ### Langelier Saturation Index Worksheet for Commercial Pools URL: https://poolean.com/blog/langelier-saturation-index-worksheet-pools Topic: For operators Work the MAHC Annex Langelier formula and factor table by hand, with an indoor and an outdoor example, a lever order and a 30-pool monthly sheet. - LSI = pH + TF + CF + AF - TDSF, using the Annex Table 5.7.4.6 factors and TDSF 12.1 or 12.2. - Keep it within -0.3 to +0.3, and slightly positive if you can. - Temperature alone moves the result by 0.2 between 66 F and 84 F, so recompute as the season changes. - Fix pH first, then alkalinity, then calcium. Correct alkalinity for CYA the same way on every sheet. - Group pools by fill-water source and review each group monthly. ### Lifeguard In-Service Training Plan That Meets MAHC 6.3.3.4 URL: https://poolean.com/blog/lifeguard-in-service-training-plan-mahc-6-3-3-4 Topic: For operators Build a lifeguard in-service plan around MAHC 6.3.3.4: the four record fields, the consecutive rescue demo, certificate rules and a 20-pool season plan. - The MAHC fixes the record (names, content, date, trainers; 3 years at the facility) and the four parts of the plan, but not the frequency. - The rescue demo is three skills done in a row: 20-second reach, recover and extricate, resuscitate. Record it per guard. - Keep certificate rules, the agency's rules and your own plan separate. Track CPR/AED on its own row and watch the 30-day and 45-day windows. - Size sessions from your local rule. In the 20-pool example, 540 minutes per guard as biweekly 90-minute sessions means 120 sessions and 180 trainer-hours. - Floaters need a certificate copy and a pre-service sign-off at every pool. ### Lifeguard Rotation Math: Zones, Relief and the 60-Minute Rule URL: https://poolean.com/blog/lifeguard-rotation-math-zones-relief-60-minute-rule Topic: For operators Turn MAHC 6.3.3.1 into a rotation worksheet: zones, relief guards, minutes per station and handoff time that keep every guard under 60 minutes. - Under MAHC 6.3.3.1.2 no guard watches more than 60 continuous minutes. A change of zone or 10 or more minutes of non-surveillance work resets it (6.3.3.1.3). - A change of zone meets the code on its own. Our suggested method adds a real break: with Z zones and one relief guard, run = Z x (L + h), break = L - (Z + 1) x h, cycle = (Z + 1) x L. - In that method, at a 1-minute handoff, one relief guard works for 2 or 3 zones. At 4 zones you need a faster handoff or a second relief guard. - Closed venues, shallow-water guards and water-testing tasks change the count. Write each case into the safety plan. - Time the 20-second reach on deck instead of reading it off a drawing. ### Monthly Pool Client Report for HOA Boards and Hotels URL: https://poolean.com/blog/monthly-pool-client-report-hoa-hotel Topic: For operators Build a one-page monthly pool report for HOA boards and hotels: exceptions first, then water replacement, chemistry and flow trends, closures and repairs. - Lead with exceptions: out-of-range days by parameter, closures with cause and duration, incidents, outages over 1 hour. - Check water replacement as bathers x 4 gallons (MAHC 5.6.7.4.2) against logged discharge, and say when it falls short. - Chemical quantities come from your delivery and stock counts. The MAHC inventory log lists chemicals but not amounts. - Report what was recorded against stated limits. Do not state compliance, and note where local code differs from the MAHC. - One template, a per-client cover, and exceptions filtered from the logs. ### NYC Pool Inspections by Month: When Violations Peak URL: https://poolean.com/blog/nyc-pool-inspections-by-month-indoor-outdoor Topic: For operators NYC routine pool inspections by month, indoor versus outdoor, and re-inspection rates, with a readiness calendar and every caveat in the data. - January had the highest share of routine inspections with a violation (60.6%); August and December the lowest (42.5% and 42.6%). - August carries 1,306 routine rows, 5.5 times May, so volume peaks when the share is low. - Indoor permits: 53.1% any violation, 19.0% PHH. Outdoor: 44.7% and 12.0%. - 39.5% of permits had a re-inspection. Track findings to a checked fix. - Build the same table from your own reports with denominators shown. ### Pool Chemical Release Response Plan: HAZMAT Decision Points URL: https://poolean.com/blog/pool-chemical-release-response-plan-hazmat Topic: For operators Build the MAHC accidental chemical release plan: five required procedures, HAZMAT decision points, weekly supply checks, storage rules and a drill sheet. - The release plan has five required parts (6.3.4.5.6.1) and a weekly supply check (6.3.4.5.6.2), inside an EAP reviewed annually. - Gas, fumes, fire, injury, mixed products or doubt mean evacuate and call 911. In-house response is for incidental spills that trained staff can control per the SDS. - Unauthorized access to chemical storage is an imminent health hazard. - Standardize products across sites, keep one plan and one page per pool. - Follow training, label, SDS and your health department. ### Pool Records Audit: MAHC 6.4.1 Checklist and 3-Year Retention URL: https://poolean.com/blog/pool-records-audit-mahc-6-4-1-three-year-retention Topic: For operators Audit your pool records against MAHC 6.4.1: the 17 daily items, inspections, logs and 3-year retention, with a worksheet and a sample audit. - Records are kept a minimum of 3 years and are available to the AHJ (6.4.1.2.1). Local law may require more. - The 17 daily items in 6.4.1.6 get their cadence from sections 5.7.3 and 5.7.5. Count entries against open hours. - Never back-fill. Falsified documentation is a civil violation as specified by the AHJ (6.6.5.3). - Score each record on exists, complete and retrievable, with a named owner. Sample pools every quarter. ### Pool Supervisor Route Planning: Visit Frequency and Drive Time URL: https://poolean.com/blog/pool-supervisor-route-planning-visit-frequency-math Topic: For operators Set supervisor visit frequency from code floors and risk tiers, check it against visits-per-day math, and rebuild the route when a supervisor is out. - Code floors come first: where the MAHC is adopted, weekly operator visits for facilities without an operator onsite or within 2 hours (6.3.1.2). Tiers add visits, never remove them. - Weekly inlet and supply checks and the monthly interlock test are facility tasks. Give them staff owners and records. - Score tiers from history, feed type, staff changes, attendance and open repairs. - Capacity is floor((shift - admin) / (visit + drive)). Rounding down makes it jump, so measure your own drive times. - When a supervisor is out, cover floor visits first, then highest-scored tier visits, and write down what slips. ### Pool Turnover Time and Flow Rate: Auditing Your Pump Room URL: https://poolean.com/blog/pool-turnover-time-flow-rate-audit Topic: For operators Turn flow-meter readings into turnover hours, check filter loading, read the MAHC bather-load method, and set a trend rule that flags falling flow early. - Turnover (h) = (pool gallons + surge tank gallons) ÷ (filtered gpm × 60). Limits start at 6 hours for most pools. - Check filter loading too: gpm ÷ filter area, at most 15 gpm per square foot with a 15 inch bed. - Compute each pool's margin: the flow needed for its limit versus its baseline. A thin margin matters more than a pass. - Turndown is capped at 25 percent below minimum design flow, only when unoccupied, and only where your code allows it. - Log flow after each backwash and visit the pump room on a 5 percent drop, before turnover passes the limit. ### Pool Water Replacement Math: 4 Gallons per Bather and Dilution URL: https://poolean.com/blog/pool-water-replacement-dilution-math Topic: For operators Turn daily attendance into the MAHC discharge volume, count backwash correctly, and use the dilution formula to predict CYA, TDS and calcium after a drain. - The MAHC minimum is 4 gallons per bather per day per venue, with 8 recommended in the Annex. Backwash counts; evaporation does not. - Get gallons from bathers × 4 (or 8), and backwash gallons from gpm × minutes. The gap is your intentional drain. - Dilution: new = old × (1 − f) + fill × f. The fraction needed is (old − target) ÷ (old − fill). - Partial drains never reach the fill-water level, and the fill water's own calcium, alkalinity and TDS set the floor. - Use dilution for high CYA and TDS. Treat calcium, combined chlorine and cloudy water on a case-by-case basis. ### Qualified Operator Coverage: MAHC's 2-Hour Rule for Many Pools URL: https://poolean.com/blog/qualified-operator-coverage-2-hour-rule-multi-site Topic: For operators Classify each pool under MAHC 6.3.1 as onsite, within 2 hours or weekly contract, then size operators, drive time and visit records for 10, 30 or 60 pools. - Nine triggers in MAHC 6.3.1.1.2 to 6.3.1.1.4 put a pool in the onsite or within-2-hours class. All other pools can use an operator within 2 hours or a contract for weekly visits (6.3.1.2). - Every pool without a full time onsite operator needs a designated responsible supervisor who can do the five things in 6.3.1.2.5. - Visits and phone consultations both need written records with the checks and the corrective actions. - Size operators from visit hours and drive-time rings. Any 2-hour pool that only one operator can reach is a gap. - Some states require a certified operator at every pool, which overrides all of this.