Information is scattered across paper, texts, and calls.
Water readings are on clipboards, repairs are in group texts, and access details need another call. Checking who’s on site adds more work for supervisors.
Poolean keeps these records together for each pool. Your team records readings, photos, visits, and repairs from a phone. Supervisors can check pool status and attendance before visiting, then share a log from the same records.
Poolean in numbers
- Pools managed
- 120+
- Water tests recorded
- 8k+
- Teams connected
- 40+
Features
Tap a feature to read more.
Daily work
Staffing See who is working at each pool.
View shifts, clock-ins, and callouts to check who’s working at each pool. Staff can submit coverage requests, and managers can review those requests and record approvals in Poolean.
Water and safety Record water tests and track pool closures.
Record water readings, test photos, and patron counts, then review flagged results with the original records. Track pool closures and the reopening steps your team has recorded.
Maintenance Track repairs, scheduled work, and parts requests.
Review scheduled work and repair orders, including what’s overdue or coming up at each pool. Track chemical and parts requests alongside records for season opening and winterization.
Supervision Log site visits and review guard photos and concerns.
Record site visits and review guard photos and safety concerns on each pool record. Keep staff evaluations and feedback on the guard’s record.
Team communication Send announcements and assign tasks, then check progress.
Share announcements and check which staff have acknowledged them. Assign tasks and review their progress, including whether they’ve been acknowledged or completed, so managers can see what still needs attention.
Reporting Build daily or monthly logs you can print or download.
Review each pool’s history and build daily or monthly logs from staffing, readings, visits, closures, and reports. Print a log, save it as a PDF, or download a CSV.
Forecasts and alerts
A water model for each pool Estimates chlorine loss and daily water loss for each pool.
Poolean models each pool’s water from its size, sun, temperature, and swimmer count. It estimates how fast chlorine burns off and how much water the pool loses each day, and flags a possible leak when the loss is higher than the weather explains.
Out-of-range alerts Warns you early when a reading is heading out of range.
Get a heads-up before a reading goes out of range, like chlorine expected to drop below your minimum in the next few hours, along with the suggested fix.
Chemical reorder forecast Predicts when to order more chlorine and acid.
See when each site will run low on chlorine and acid, and when to place the next order so no pool runs out.
Swimmer and staffing forecast Predicts hourly swimmers, so you know how many guards each pool needs.
Hourly swimmer forecasts for each pool use the weather, heat waves, holidays, and past attendance, so you know how many guards each site needs.
Inspection risk Flags pools that need attention before a health inspection.
Poolean checks your logs against past health inspection results and flags the sites that need attention before an inspector arrives, with the reasons.
Benchmarks Compares each pool with similar pools to spot high costs.
Compare a pool with similar pools on chemical use, water loss, closures, and staffing gaps, and see which sites cost more than they should.
A 3D twin of every pool Make a 3D model of a pool with your iPhone.
Scan a pool with an iPhone and get a 3D model of the site. Place guard chairs and see sight lines, blind spots, and sun glare at any time of day. Run swimmer traffic through the model to test chair and rotation changes, and train new guards on their zones and rescue drills before their first shift.
Equipment and offline
QR and NFC lookup Scan a code or tap a tag to open an equipment record.
Scan a QR code or tap an NFC tag to open the equipment record. If the QR code is hard to scan, tap the NFC tag instead.
Equipment details on your phone Equipment info and checklists are saved to your phone.
Equipment details, checklists, and history for your assigned pools are saved on your phone. Saved records refresh automatically when you’re connected, so you can use them without a signal.
Save work without a signal Notes and photos save on your phone and upload later.
Notes, readings, and photos stay on your phone with their original entry times. They upload automatically when your connection returns, with pending uploads clearly marked.
Who uses it
Lifeguards Clock in, see your tasks, and log tests from your phone.
Clock in and view your shift’s tasks. Record water tests with photos, log skimmer checks, and enter patron counts from your phone.
Supervisors Check readings, record visits, and follow repairs.
Review flagged readings and guard photos, record site visits, and check attendance. Follow repairs and scheduled maintenance across the pools assigned to you.
Regional managers See staffing and open issues, and assign tasks.
Review staffing, closures, and open issues across the operation. Assign tasks to supervisors, check their progress, and export logs for operators or clients.
Property managers and boards See a read-only view of the pools you own.
Get a read-only view of the pools you own: today’s status, logs, closures, and inspection readiness, without calling the operator.
A quick preview. The full app is shown in the demo.
These are a few of Poolean’s features, not all of them.
Start a guard’s shift. The guard sees the pool status, the to-do list, and notes from the last shift.
Run your pools from your phone. Supervisors clock in to pools, see which ones need attention, and check each pool’s latest readings.
See every pool at once. The regional manager sees pools that need attention and each supervisor’s status, then assigns tasks.
Log a chem test. The guard compares the tube to the color slide, types in the readings, and takes a photo.
Get a dose suggestion. The chemical suggestion accounts for today’s weather, how many swimmers are coming, and the pool’s size.
Staff for the crowd. Hourly swimmer forecasts show where you’ll be short a guard before the day starts.
Check guard coverage. Scan the pool with an iPhone to get a simple 3D model, see what each guard chair can’t see, where swimmers bunch up, and which drills your guards still need.
Guides for pool operators
Water chemistry math, lifeguard staffing, records and inspections. Each guide cites the code sections and sources it uses. Read the Poolean Blog or the advanced guides for pool management companies.
Questions
What is Poolean? Pool management software for commercial pool operators.
Poolean is pool management software for commercial pool operators. It keeps water tests, staffing, closures, and site visits in one place for each pool. Your team records readings, photos, visits, and repairs from a phone.
Who is it for? Lifeguards, supervisors, regional managers, and property managers.
Poolean is for commercial pool teams. Lifeguards, supervisors, and regional managers use it for daily work. Property managers and boards can get a read-only view of the pools they own.
What does a lifeguard do in Poolean? Clock in, see your tasks, and log tests from your phone.
Lifeguards clock in and view their shift’s tasks. They record water tests with photos, log skimmer checks, and enter patron counts from their phone.
What do supervisors and regional managers see? Flagged readings, guard photos, staffing, closures, and open issues.
Supervisors review flagged readings and guard photos, record site visits, and check attendance. Regional managers see staffing, closures, and open issues across the operation. They can assign tasks to supervisors and export logs for operators or clients.
Does it work without a signal? Yes. Some records are saved on your phone, and notes upload later.
Yes. Equipment details, checklists, and history for your assigned pools are saved on your phone, so you can use them without a signal. Notes, readings, and photos you enter without a signal upload automatically when your connection returns. Pending uploads are clearly marked.
Can I switch from my current system? We cover switching on your demo call.
Send us an export from your current system. We’ll review it with you and help import your pool, equipment, and maintenance records into Poolean. We’ll confirm what can be transferred before you switch.
How much does it cost? It depends on how many pools you run.
Pricing depends on how many pools you run. We give you a quote on a 30-minute call.
How do I get a demo? Book a 30-minute call.
Book a 30-minute call with the contact form at https://poolean.com/#contact, or email hello@poolean.com. On the call, we’ll show you the app, discuss switching from your current system, and give you a quote.
See how it fits your operation.
Book a 30-minute call. We’ll show you the app, discuss switching from your current system, and give you a quote.